Citizens Advisory Committee

By Laws

I. NAME
The name of the organization shall be the Citizens Advisory Committee to the Delaware River Port Authority (“DRPA”) and the Port Authority Transit Corporation (“PATCO”), collectively the “Authority” and shall be referred to hereinafter as the CAC.

II. PURPOSE
The CAC, established under Resolution DPA-10-093 by the Authority on September 15, 2010, shall act as an independent representative and advocate on behalf of the users and potential users who reside in the Authority Port District of the bridges, rapid transit line and other transportation facilities of the Authority. The major concerns of the CAC are the Authorities transportation services: bridge tolls, fares, policies, financing and planning, and accountability transparency and efficiency of the Authorities transportation assets including reliability, frequency, speed, cleanliness, safety and security on the Authorities public transit facilities.
To achieve its purposes, the CAC shall receive and review comprehensive plans, capital and operating budgets, current and proposed rate structures, and other matters of concern to all persons served by the DRPA. The CAC will seek to advise the DRPA Board prior to actions being taken on the foregoing. The CAC is authorized to formulate proposals, suggestions and plans to be submitted to the Authority Board with the goal of improving service provided by the Authority. The CAC may solicit and receive public input concerning Authority. The CAC will take or refrain from taking all such other actions as shall be consistent with the purposes for the CAC and not in contravention of law.

III. MEMBERSHIP
a. The membership of the CAC shall consist of 24 members, twelve (12) residing in
Pennsylvania and twelve (12) residing in New Jersey, when elected to serve on the CAC.
b. Each member, at the time of appointment and during his or her term of service, should be a user of DRPA services.
c. Each member shall be subject to the Attendance Policy as listed in Section 7 of the By-laws.
d. The initial term selection will consist of eight (8) one-year terms, eight (8) two-year terms and eight (8) three-year terms. Each year, eight (8) appointments will terminate consisting of four (4) members from Pennsylvania and four (4) members from New Jersey.
e. After the initial term selection, each term will be a three (3) year appointment.
f. Each member will serve no more than two (2) consecutive terms.

IV. OFFICERS
The officers of the CAC shall be a Chair, a Vice Chair and a Recording Secretary.

The officers shall be elected annually at a scheduled regular meeting of the CAC by a majority of those members in attendance and voting. A vacancy in an office shall be filled by special election at a scheduled regular meeting of the CAC, and the officers so elected shall serve for the remainder of the term to which elected.

The Chair shall call and conduct all regular meetings of the CAC and may call and conduct special meetings of the CAC. The Chair, or a member designated by the Chair, shall be the official spokesperson for the CAC.

The Vice Chair shall assume the duties of the Chair in the absence of the latter, and shall perform other functions as directed by the Chair.

The Recording Secretary shall create and maintain the minutes of all meetings of the CAC and receive and distribute minutes of the meetings to CAC members as well as the designated Authority staff member(s).

V. MEETING
a. Regular Meetings
The CAC shall hold regular meetings at least 6 times per year. Each member shall be sent a meeting notice and agenda in advance of the meeting. Meeting dates will be decided by the Chair at the first regular meeting of the year.
Special meetings may be called at the discretion of the Chair. Reasonable notice shall be given to each member.

All regular meetings shall be open to the public. To the extent possible, consistent with an orderly conduct of the meeting, members of the public may comment on issues before the CAC. The Chair may limit debate or discussion or determine and enforce time limitations that provide for an orderly progression of the meeting. The Chair’s decision is subject to review by a majority of members present at the meeting.

b. Quorum
The CAC may act at a scheduled regular meeting while a quorum is present. A quorum shall consist of 16 members of the CAC. All decisions made at a regular meeting, except as otherwise noted herein, must be approved by at least 13 members of the CAC.

VI. PARLIAMENTARY PROCEDURE
a. Parliamentary Procedure: The rules of parliamentary practice, as set forth in Robert’s
Rules of Order, shall govern all meetings of the CAC.
b. Rules of Debate: When a member desires to address the CAC, the member shall seek recognition by addressing the presiding officer and, when recognized, shall proceed to speak, confining comments to the question before the CAC. No discussion shall take place until a resolution or a calendared item has been introduced.
c. Privilege of Floor and Public Participation: The privilege of the floor shall be granted to any member of the public or officers of the Authority or their duly authorized representatives for the purpose of commenting on any questions before the CAC. Each person wishing to speak on an item at a regular or special meeting shall be permitted to be heard once per item for up to three minutes or at the discretion of the CAC meeting chairperson. This presiding officer shall be the judge of the pertinence of such comments, and have the power to limit this privilege if in the presiding officer’s opinion the comments are not pertinent to the question before the CAC or the comments are merely reiterative of points made by previous speakers.
d. Agenda Changes or Continuances: Any agenda change or continuance shall be announced at the beginning of the CAC meeting, or as soon thereafter as the change or continuance becomes known to the presiding officer.


VII. ATTENDANCE
a. It is required that each member will attend more than half of all scheduled regular
meetings of the CAC during the period May through April of each year. This includes all subcommittees of which he or she is a member during such period. Attendance shall be recorded by the Recording Secretary at each meeting.
b. The attendance requirement may be waived by the Executive Subcommittee in the event that a member requests a leave of absence for compelling reasons. The member must request a specific period of time from the CAC and/or subcommittee. If the leave of absence is granted by the executive committee, then the Authority will also be notified.
c. Should a member fail to meet the requirements of this policy the following actions may be taken by the CAC:

i. Notice will be sent by any reasonable means of communication.
ii. Action will be taken by the CAC to suspend the member and notification will be given to the Authority that the member should be terminated.

VIII. NOMINATION
The Nominating Subcommittee will be comprised of those members in good standing who volunteer to serve on this committee. The subcommittee members will select a chairperson from among their members. The chairperson will conduct such meetings as are necessary to accomplish the tasks before the nominating committee. CAC members who are up for consideration for a second term may not serve on the Nominating Subcommittee. The selection process for new CAC members will be as follows:

Applicants may not be related to any Commissioner, Officer or Authority employee. No vendors or employees of companies doing business with the Authority are eligible. The deadline to apply will be December 1 of every year.

Applications will be available for downloading at either www.drpa.org or www.ridepatco.org. Applications may also be available at selected bridge offices and at PATCO stations.

a. Applicant Pool for committee members will consist of:

i. New applicants: Those interested in becoming a committee member must fill
out an application.
ii. Current Committee members: Members who have completed one term are
eligible to enter the applicant pool upon updating their original application.
iii. Members with completion of two terms may enter the pool of applicants after
completing a waiting period of one year.
iv. Applicants on file from preceding years may be consideration after completing a
new application.

b. The Nominating Subcommittee will consist of an equal number of members from each
state. If this subcommittee does not secure a balanced number then the Chair will
appoint a CAC member.
c. The list of recommended applicants will be compiled from a pool of applicants by the
subcommittee.
d. The CAC will then vote on the list of candidates recommended by the nominating
subcommittee. The list of recommended candidates will then be sent to the Authority Board for approval.

IX. SUBCOMMITTEES
Subcommittees will be formed by the CAC when deemed necessary. Subcommittees may be formed by one of the following two ways:
a. As deemed necessary by the presiding officer at the time of formation.
b. A motion by a member of the CAC and approved by not less than 13 members of the
CAC.
c. Subcommittee members shall consist of current members of the CAC. Subcommittee terms shall be a maximum of one year and may be renewed by the subcommittee chairperson. Subcommittee chairperson’s terms will also be a maximum of one and will be reappointed by the Chair annually.
d. The only permanent subcommittee will be the Executive Subcommittee. The Executive Subcommittee shall meet regularly to perform administrative functions of the CAC. The Executive Subcommittee shall consist of the Chair, Vice Chair, Recording Secretary and any chairperson of current subcommittees.


X. ADOPTIONS & AMENDMENTS

a. Adoptions and Amendment to the CAC By-laws may be following procedure

i. The proposal to adopt new By-laws or amend current By-laws shall be
introduced by a CAC member or subcommittee.
ii. Any proposed amendments to the By-laws that the executive
subcommittee and/or By-laws subcommittee deems worthy of consideration shall be brought to the CAC for consideration and action.

DRPA Bridges